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  • Writer's pictureAnna G.

Essential Steps: Assembling an Emergency Kit

Updated: Mar 7

In any office environment, preparedness is key. Emergencies can strike at any time!

From natural disasters to unexpected incidents, having a well-equipped emergency kit readily available can make all the difference in ensuring the safety and well-being of employees and visitors alike. Here's a comprehensive guide to assembling an emergency kit!

Assessing The Risks:

Before assembling your emergency kit, conduct a thorough assessment of potential risks specific to your office location and surroundings. Consider factors such as geographical location, weather patterns, nearby infrastructure, and building vulnerabilities. Identifying potential hazards will help you tailor your emergency kit to address specific needs.

The Basic Supplies:

Every emergency kit should contain essential supplies to sustain individuals during an emergency situation. These include:

  • Water: Plan for at least one gallon of water per person per day for at least three days.

  • Non-perishable food: Stock up on ready-to-eat canned goods, granola bars, nuts, and other high-energy snacks.

  • First aid kit: Include bandages, antiseptic wipes, pain relievers, adhesive tape, scissors, tweezers, and any necessary medications.

  • Flashlights and extra batteries: Ensure each kit has a reliable flashlight and spare batteries to provide illumination during power outages.

  • Emergency blanket: Lightweight, compact emergency blankets can provide warmth and protection from the elements.

  • Whistle: Include a whistle to signal for help in case of an emergency.

  • Utility knife: While this is not a common office tool, it'll be right at home in your emergency kit! Be sure to keep out of reach of children.

  • Matches: Another uncommon office piece! However, in an emergency you never know when you'll need to start a fire outdoors.

Communication Tools:

Effective communication is essential during emergencies to convey information and coordinate response efforts. Equip your emergency kit with these communication tools:

  • Battery-powered or hand-crank radio: Stay informed about the latest updates and instructions from local authorities.

  • 2-Way Radio: Thought walkie-talkies were just for fun? No way! Stay in touch with others in your group when the need arises.

  • Portable phone charger: Ensure that mobile devices remain powered for communication purposes.

  • Contact list: Compile a list of emergency contacts, including employees, management, local authorities, and utility providers.

Personal Hygiene and Sanitation:

Maintaining hygiene standards during emergencies is crucial to prevent the spread of illness and maintain morale. Include the following items in your emergency kit:

  • Hand sanitizer: Provide hand sanitizer to promote hand hygiene when soap and water are unavailable.

  • Moist towelettes and personal hygiene items: Include items such as tissues, feminine hygiene products, and personal toiletries.

  • Trash bags and plastic ties: Facilitate proper waste disposal and sanitation within the premises.

Special Considerations:

Consider the unique needs of individuals with disabilities, medical conditions, or special requirements. Ensure that your emergency kit includes items such as prescription medications when possible, medical supplies, mobility aids, and comfort items tailored to accommodate diverse needs.

Documentation and Emergency Procedures:

Include essential documents and emergency procedures to guide response efforts and facilitate recovery processes. These may include:

  • Emergency contact information: Maintain a list of key contacts, including emergency services, building management, and designated safety personnel.

  • Floor plans and evacuation routes: Display clear evacuation routes and assembly points within the office premises.

  • Emergency protocols: Outline step-by-step procedures for various emergency scenarios, including fire, earthquake, severe weather, and medical emergencies.

Regular Maintenance and Review:

Regularly inspect and update your emergency kit to ensure that all supplies are intact, within expiry dates, and in working condition. Conduct periodic drills and training sessions to familiarize employees with emergency procedures and the contents of the emergency kit.

Assembling an emergency kit for your office is a proactive step

towards ensuring the safety and well-being of everyone in the workplace! By assessing risks, equipping your kit with essential supplies and tools, you can enhance preparedness and resilience in the face of emergencies. Checking your emergency kit regularly will ensure its effectiveness and readiness when it is needed most.


Nicole Leet

Customer Success Coordinator at Ohana Building Services Group


We care for you and your property, so you can care for your customers.

Ohana BSG provides comprehensive building and facility maintenance and repair service throughout the Colorado front range (including Denver, Boulder, Fort Collins, and Colorado Springs). We help building owners and property managers keep their buildings in excellent condition with preventative maintenance and our staff is also available 24/7 for any emergency needs that may arise. We specialize in commercial, medical, office, and retail buildings. Our team of technicians is trained in plumbing, electrical/lighting, carpentry, and exterior maintenance. Call us today for a customized quote to service your building!

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